PowerPoint Basics

Opening PowerPoint
Understanding the screen
Inserting slides

Adding and editing content

Inserting text
Inserting notes, headers and footers
Formatting text and lists

Working with design

Customizing background
Applying and creating templates
Design tips

Working with graphics

Downloading, inserting and editing images
Image Resources for Health & Life Sciences
Drawing and editing objects

Working with animation

Animating text and images
Slide transitions

Adding sound and video

Sounds, narration and music
Video requirements

Graphs and tables

Working with graphs
Importing and linking data from Excel to PowerPoint

PowerPoint online

Hyperlinks and action buttons
Putting up a presentation on the web

Printing and Presenting

Printing options
Running a slide show


PowerPoint DO's and DON'T's
Other PowerPoint websites
Workshop evaluation
(for on-site workshop participants only)

Working with animation in PowerPoint 2000 | in 2002 (XP)
animating text and objects | slide transitions

Animating text and objects
There are two ways to animate text and objects: Preset Animation and Custom Animation. Although Preset Animation is relatively simpler, we strongly recommend Custom Animation because it allows more control over animation. The instructions below pertain to Custom Animation only.

  1. Click on the slide that you wish to animate and select Slide Show < Custom Animation (You must be in Normal, Outline, or Slide View.

  2. In the Custom Animation dialog box, each object is identified in the Check to animate slide objects list.

    (If you don't remember what a particular object is, click the object's name in the list; that object appears selected in the preview window.

    Click in the object's checkbox to animate that object.

  3. On the Effects tab make your entry animation and sound selections.

    You may also choose to dim an object after animation (this effect is particularly useful for emphasizing individual points on bulleted lists).

  4. On the Order and Timing tab arrange the objects in the order that you want them to appear.

    You may also choose the objects to appear on mouse click or automatically. Do not use the automatic option unless absolutely necessary, as it is easier to lose control during the presentation.

    Use animation sparingly! Too many effects will distract your audience. Use animation effects to make a point, not to show off.

Slide transitions
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Transitions determine the effects applied when you move from one slide to another during an on-screen presentation.

  1. To choose a transition effect, select Slide Show < Slide Transition...

  2. Select a transition effect from the drop down menu

  3. Choose the desired transition speed (Fast is always recommended in order not to lose the audience's attention)

  4. Choose a sound to accompany the transition (optional and NOT recommended)

  5. Advance determines when the current slide proceeds to the next.

    • On mouse click advances the presentation to the next slide, or displays the next bullet point, only when you click the mouse. (You can also use the keyboard arrow keys or the spacebar.)

    • Automatically after xx seconds, makes the transition xx seconds after the preceding transition ended. NOTE: Make sure that if you select Automatically, that you remove the check in On mouse click.

    TIP: Use automatic advance only if you are very well rehearsed and certain that there will be no interruptions whatsoever during your presentation (such asquestions from the audience or unexpected problems)

  6. Choose Apply or Apply to All

    TIP: Don't use a different transition on each slide because your audience's attention should remain focused on you and the content, not the effects. If you want to use multiple transitions, a good rule of thumb is to apply a unique transition to each slide in a specific module of the presentation.

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Need help? Email me! varvarak@mail.med.upenn.edu