PowerPoint Basics

Opening PowerPoint
Understanding the screen
Inserting slides

Adding and editing content

Inserting text
Inserting notes, headers and footers
Formatting text and lists

Working with design

Customizing background
Applying and creating templates
Design tips

Working with graphics

Downloading, inserting and editing images
Image Resources for Health & Life Sciences
Drawing and editing objects

Working with animation

Animating text and images
Slide transitions

Adding sound and video

Sounds, narration and music
Video requirements

Graphs and tables

Working with graphs
Importing and linking data from Excel to PowerPoint

PowerPoint online

Hyperlinks and action buttons
Putting up a presentation on the web

Printing and Presenting

Printing options
Running a slide show

Links

PowerPoint DO's and DON'T's
Other PowerPoint websites
Workshop evaluation
(for on-site workshop participants only)

Working with animation in PowerPoint 2002 (XP) | in 2000
animating text and objects | slide transitions

Animating text and objects
In the 2002 (XP) version, the animation and slide transition commands appear in the Task Pane on the right of the screen.

  • Select the object you wish to animate by clicking on it in the main window. Then click the Add Effect box in the Task Pane. You will have the option to change how the object enters or exits the slide, or how the object changes emphasis or moves. Once you have added the effect, you can then modify how it starts, its size and its speed with the other options in the Task Pane.

  • You can only add one effect to an object at a time. To add another effect to an object (to have it enter then change size, for example), select the object again and click Add Effect.

  • Each effect will be displayed in a list on the Task Pane. To change the order of execution for effects, use the Re-Order arrows at the bottom of the Task Pane. The effects will take place in order from top to bottom on the list.

  • You may also choose the objects to appear on mouse click or automatically. Do not use the automatic option unless absolutely necessary, as it is easier to lose control during the presentation.

Use animation sparingly! Too many effects will distract your audience. Use animation effects to make a point, not to show off.

Slide transitions in 2002 (XP) | in 2000
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The instructions for the 2000 version are the same for the 2002 (XP) version. The only difference is that what appears in the Slide Transition dialog box in the 2000 version will appear in the Task Pane on the right of the screen.

  1. To choose a transition effect, select Slide Show < Slide Transition...

  2. Select a transition effect from the drop down menu

  3. Choose the desired transition speed (Fast is always recommended in order not to lose the audience's attention)

  4. Choose a sound to accompany the transition (optional and NOT recommended)

  5. Advance determines when the current slide proceeds to the next.

    • On mouse click advances the presentation to the next slide, or displays the next bullet point, only when you click the mouse. (You can also use the keyboard arrow keys or the spacebar.)

    • Automatically after xx seconds, makes the transition xx seconds after the preceding transition ended. NOTE: Make sure that if you select Automatically, that you remove the check in On mouse click.

    TIP: Use automatic advance only if you are very well rehearsed and certain that there will be no interruptions whatsoever during your presentation (such asquestions from the audience or unexpected problems)

  6. Choose Apply or Apply to All

    TIP: Don't use a different transition on each slide because your audience's attention should remain focused on you and the content, not the effects. If you want to use multiple transitions, a good rule of thumb is to apply a unique transition to each slide in a specific module of the presentation.

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