PowerPoint Basics

Opening PowerPoint
Understanding the screen
Inserting slides

Adding and editing content

Inserting text
Inserting notes, headers and footers
Formatting text and lists

Working with design

Customizing background
Applying and creating templates
Design tips

Working with graphics

Downloading, inserting and editing images
Image Resources for Health & Life Sciences
Drawing and editing objects

Working with animation

Animating text and images
Slide transitions

Adding sound and video

Sounds, narration and music
Video requirements

Graphs and tables

Working with graphs
Importing and linking data from Excel to PowerPoint

PowerPoint online

Hyperlinks and action buttons
Putting up a presentation on the web

Printing and Presenting

Printing options
Running a slide show

Links

PowerPoint DO's and DON'T's
Other PowerPoint websites
Workshop evaluation
(for on-site workshop participants only)

Downloading Images from the Web
searching the web for images | Inserting images to PowerPoint | Editing images

Searching the web for images
There are many image repositories out on the web, but a quick-and-dirty way to find images is through a search engine. Most major search engines allow image searching, but since we, librarians, are big fans of Google for its effectiveness and simplicity, this is what we will use in this tutorial to demonstrate image searching. You may, of course, use your favorite search engine -- just make sure you are searching for images only (look for the 'Image' link on the search engine's home page).

  • Go to http://images.google.com image search. Do a keyword or advanced search, just like you would search the web for normal links. Examples:

    • cerebellar vermis

    • "neuromuscular junction"

  • Choose an image that you like from the results list. Right-click on the image (extended click for Mac users) and select "Save Picture As..." from the mouse menu.

  • Select the location that you want to save the image in and click 'Save'. Do not click 'save' before you look at the location, because you might not be able to find the image later.

  • Before closing your browser, try to open the image you just saved, to make sure that everything went well. The last thing that you want is to discard a search you spent time on, only to discover later that you cannot use the image because it has not been saved properly.

    Always beware for copyrighted images when you search the Web because sometimes, a citation is not enough. For a list of sites that allow use of images for educational purposes, click here.

Inserting images to PowerPoint
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  • Click on the slide that you want to insert the image to

  • Select Insert < Picture < From File...

  • On the 'Insert Picture' dialog, find and double-click on the image that you want to insert to PowerPoint

Et Voil`! Your picture should appear on the slide.

Editing images in PowerPoint

One must keep in mind that when it comes to handling pictures, PowerPoint is quite limited. It is possible to resize, crop and group images, but at a very basic level. For more advanced image editing you will need to use an image editing program such as Microsoft Photo Editor or Adobe Photoshop.

For instructions on using Photoshop to edit images for PowerPoint, check out this tutorial

Formatting images:
You can format an image by selecting it, clicking on Format < Picture, and making your selections on the dialog that will appear. However, we recommend that you use the Picture toolbar for formatting and the handles for resizing because in this way the changes are more visible and therefore, easier to control.

  • Select View < Toolbars < Picture, or right-click on the picture and select Show Picture Toolbar.

  • Use the first five icons on the Picture Toolbar to make changes in the image's control, contrast, and brightness.
    more

  • Use the cropping icon to get rid of part of the image while keeping the rest of the image in its original size.

  • To resize an image using the "handles", hold down the left mouse button and drag any of the corner handles to keep the image proportional. Always remember that there are limitations to how much you can enlarge an image without losing in quality in PowerPoint.

  • To move an image, place your cursor in the center of the image. Hold down the left mouse key until it becomes a four-headed arrow, then drag the image to where you want it.

    For more details, see section on sizing and moving text boxes.

You can also use the Draw menu on the lower left side (if it is not there, click View < Toolbars < Drawing) for more formatting options:

Grouping (1) enables you to take multiple images merge into one image. Select the images you want to group by holding down the Shift key and clicking once on each image. Then click on Group. Once images are grouped they can be moved or resized as one image. You can 'ungroup' the images at any time by selecting them and clicking on Ungroup (2).

Order (3) allows you to change the order of overlapping images at any time.


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Need help? Email me! varvarak@mail.med.upenn.edu