PowerPoint Basics

Opening PowerPoint
Understanding the screen
Inserting slides

Adding and editing content

Inserting text
Inserting notes, headers and footers
Formatting text and lists

Working with design

Customizing background
Applying and creating templates
Design tips

Working with graphics

Downloading, inserting and editing images
Image Resources for Health & Life Sciences
Drawing and editing objects

Working with animation

Animating text and images
Slide transitions

Adding sound and video

Sounds, narration and music
Video requirements

Graphs and tables

Working with graphs
Importing and linking data from Excel to PowerPoint

PowerPoint online

Hyperlinks and action buttons
Putting up a presentation on the web

Printing and Presenting

Printing options
Running a slide show


PowerPoint DO's and DON'T's
Other PowerPoint websites
Workshop evaluation
(for on-site workshop participants only)

Inserting Notes, Headers and Footers
Notes | Headers & Footers

Inserting Notes
There are two ways to insert notes to a slide:

  1. From the Normal View, click on the notes area at the bottom of the screen and start typing:

    This method works fine when you have just a couple of lines to add as notes.

  1. If you want to add longer notes, you can click on the View menu > Notes Page. In the Notes View each page corresponds to a slide in your presentation and includes a reduce image of the slide. You can insert text, drawings and even pictures in the Notes view in the same exact way that you do in Slide View.

Inserting Headers & Footers
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  1. Click on the View menu > Header and Footer

  2. If you wish to add the date and time on your slides, you have the option to add a fixed date or choose to have the date update automatically (arrow 1). If you choose 'update automatically', the date that will appear on your slides will always be the date you run the slide show.

  1. You can check the "slide number" box to show the slide number show on a slide (2).

  2. If any of the header boxes contains information that also appears on the title slide, it may be a good idea to check the box "Don't show on title slide" (3). If you don't, you will end up having the same information twice on your title slide.

  3. At any point you can check the Preview Box (4) to see which areas you have already used and which ones remain available.

  4. Click on the ' Notes and Handouts' tab to specify your header and footer preferences for your handouts (5).

    For more advanced options for headers and footers, see section on Master Slides.

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Need help? Email me! varvarak@mail.med.upenn.edu