PowerPoint Basics

Opening PowerPoint
Understanding the screen
Inserting slides

Adding and editing content

Inserting text
Inserting notes, headers and footers
Formatting text and lists

Working with design

Customizing background
Applying and creating templates
Design tips

Working with graphics

Downloading, inserting and editing images
Image Resources for Health & Life Sciences
Drawing and editing objects

Working with animation

Animating text and images
Slide transitions

Adding sound and video

Sounds, narration and music
Video requirements

Graphs and tables

Working with graphs
Importing and linking data from Excel to PowerPoint

PowerPoint online

Hyperlinks and action buttons
Putting up a presentation on the web

Printing and Presenting

Printing options
Running a slide show


PowerPoint DO's and DON'T's
Other PowerPoint websites
Workshop evaluation
(for on-site workshop participants only)

Printing your presentation

PowerPoint allows you to print your presentation as slides, notes, handouts, or even outlines. Choose File > Print... from the menu bar. This will bring up the "Print" dialog box. Select File menu > Print... . This will bring up the "Print" dialog box.

  • In the "Print what" pull-down menu, choose the item you would like to print.

  • If you choose "print slides", what you will get is one slide per page. Obviously, this is not the most efficient way (in terms of paper and ink) to print your presentation. However, it is useful if you wish to print transparencies of your slides as a backup in case of a system failure.

    CAUTION! If you are printing transparencies for an overhead projector, be sure you have the correct type of transparency film for your printer. Some types of transparency film will melt during the printing process and may damage the printer.

  • If you choose "print handouts", you have the option to choose the number of slides you want to print on each page. The "3 slides per page" option is particularly useful because it displays small versions of your slides on the left half of the page, and leaves space for your students to write on notes on the right side of the page.

  • If you choose "print outline view" you will get only the text of your slides (as it appears in outline view) but none of the graphics or animation.
Need help? Email me! varvarak@mail.med.upenn.edu