PowerPoint Basics

Opening PowerPoint
Understanding the screen
Inserting slides

Adding and editing content

Inserting text
Inserting notes, headers and footers
Formatting text and lists

Working with design

Customizing background
Applying and creating templates
Design tips

Working with graphics

Downloading, inserting and editing images
Image Resources for Health & Life Sciences
Drawing and editing objects

Working with animation

Animating text and images
Slide transitions

Adding sound and video

Sounds, narration and music
Video requirements

Graphs and tables

Working with graphs
Importing and linking data from Excel to PowerPoint

PowerPoint online

Hyperlinks and action buttons
Putting up a presentation on the web

Printing and Presenting

Printing options
Running a slide show


PowerPoint DO's and DON'T's
Other PowerPoint websites
Workshop evaluation
(for on-site workshop participants only)

Keyboard Shortcuts

Shortcut Action
Ctrl + A Select All
Ctrl + B Bold
Ctrl + C Copy
Ctrl + D Duplicate
Ctrl + E Center Text
Ctrl + F Find
Ctrl + G Show Guides
Ctrl + H Replace Text
Ctrl + I Italics
Ctrl + K Justify Text
Ctrl + L Left Align Text
Ctrl + M New Slide
Ctrl + N New Presentation
Ctrl + O Open
Ctrl + P Print
Ctrl + Q Close PowerPoint
Ctrl + R Right Align Text
Ctrl + S Save
Ctrl + T Format Fonts
Ctrl + U Underline Text
Ctrl + V Paste
Ctrl + W Close Document
Ctrl + X Cut
Ctrl + Y Redo
Ctrl + Z Undo
Alt + Shift + Left / Right Arrow Promote / Demote (indent) Paragraph
Shift + Enter Enter break (without bullet or new paragraph)
Shift + Drag
  • Moves items on the same line (horizontally/vertically)
  • Draws symmetrical shapes
B while in slide show Turns the screen black. To return to slide show, hit the Space bar.
A in slide show Hides pointer and Show Controls button
Ctrl + P in slide show Activates pen
E in slide show Pressing E erases the pen marks on the screen.


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