PowerPoint Basics

Opening PowerPoint
Understanding the screen
Inserting slides

Adding and editing content

Inserting text
Inserting notes, headers and footers
Formatting text and lists

Working with design

Customizing background
Applying and creating templates
Design tips

Working with graphics

Downloading, inserting and editing images
Image Resources for Health & Life Sciences
Drawing and editing objects

Working with animation

Animating text and images
Slide transitions

Adding sound and video

Sounds, narration and music
Video requirements

Graphs and tables

Working with graphs
Importing and linking data from Excel to PowerPoint

PowerPoint online

Hyperlinks and action buttons
Putting up a presentation on the web

Printing and Presenting

Printing options
Running a slide show


PowerPoint DO's and DON'T's
Other PowerPoint websites
Workshop evaluation
(for on-site workshop participants only)

Running a slide show

There are at least three ways to start a slide show:

  1. Select View menu < Slide Show

  2. Click the projector button on the lower left part of the screen

    Note: clicking the projector button is the ONLY way to start the slide show from a slide other than the title slide. All other methods start the presentation always from the first slide.

  3. Hit the F5 Key

    Of these three methods, the best is the last one. It is generally recommended that you use the keyboard shortcuts instead of the mouse to navigate through the show while you present, the reason being that this method is faster and makes you look comfortable and knowledgeable as a presenter and thus you make a better impression to your audience.

    For this reason, even though you can use the mouse to access the Show Controls Menu (the Show Controls button appears on the lower left corner of the screen when you move the mouse while in slide show mode -- see image below), it is best to use the following keyboard shortcuts:

  • Go to the next slide: press the SPACE BAR, ENTER, PAGE DOWN, or right arrow key.

  • Go to the previous slide: press BACKSPACE, PAGE UP, or the left arrow key.

  • Exit slide show (at anytime): hit Esc

  • Access the pen tool (in order to draw in the screen): CTRL + P

  • Erase pen: hit E

  • Hide pointer: hit A

    For a longer list of shortcuts, click here.


mouse menu (in slide show mode)




back to top


Need help? Email me! varvarak@mail.med.upenn.edu