PowerPoint Basics

Opening PowerPoint
Understanding the screen
Inserting slides

Adding and editing content

Inserting text
Inserting notes, headers and footers
Formatting text and lists

Working with design

Customizing background
Applying and creating templates
Design tips

Working with graphics

Downloading, inserting and editing images
Image Resources for Health & Life Sciences
Drawing and editing objects

Working with animation

Animating text and images
Slide transitions

Adding sound and video

Sounds, narration and music
Video requirements

Graphs and tables

Working with graphs
Importing and linking data from Excel to PowerPoint

PowerPoint online

Hyperlinks and action buttons
Putting up a presentation on the web

Printing and Presenting

Printing options
Running a slide show


PowerPoint DO's and DON'T's
Other PowerPoint websites
Workshop evaluation
(for on-site workshop participants only)

Applying and Creating templates
apply an existing template | create a new template | Penn SOM template

Applying an existing template

PowerPoint calls its built-in color schemes Design Templates. Design Template can only be applied to all slides of a presentation. To make design changes in certain slides only, see section on customizing background.

  • From the Format menu, choose Apply Design Template

  • Clicking the various presentation options shows thumbnail views of their designs. Click "OK" to choose one.

Creating a new template using masters
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Like Design Templates, Masters allow you to make design decisions that will then affect each slide or page in the presentation. There are masters for Slides, Title Slide, Handouts and Notes.

Each Design Template has its own Slide Master that can be altered. If you create slides from scratch, a consistent style can be added to the presentation by formatting the Slide Master.

  • Select View menu < Master < Slide Master (or another master from the list)

  • Format the master slide just as you would format a regular slide. See previous sections on how to format text and lists, add background patterns and effects, and set headers and footers.

    DO NOT TYPE TEXT on a master slide, unless you want this text to appear in EACH slide of the presentation.

  • It is a good idea to set up the master before building any slides. When you create the master first, all slides you add to the presentation will be based on that master. If, however, you build slides before establishing the master, some items on the slides may not change to conform.You can override some of the master specifications on individual slides by using the background and text formatting features, but others, such as master footers and logos can only be modified on the master view.

  • If you wish to keep the design you created using masters for use in future presentations, you must save it as a template.

    • Create or open the master slide of the design you want to save.

    • Select File menu < Save As...

    • Do NOT change the default 'Save in' location.

    • On the Save as type menu, select 'Design Template'.

    • Give a name to your new design and click 'Save'. The next time you select Format < Apply Design Template the design you created will appear in the list of options. Select it and click 'OK' to apply it to the presentation.

Penn SOM Template

You can find a Penn Medicine PowerPoint template here (UPHS intranet access only)

Need help? Email me! varvarak@mail.med.upenn.edu