PowerPoint Basics

Opening PowerPoint
Understanding the screen
Inserting slides

Adding and editing content

Inserting text
Inserting notes, headers and footers
Formatting text and lists

Working with design

Customizing background
Applying and creating templates
Design tips

Working with graphics

Downloading, inserting and editing images
Image Resources for Health & Life Sciences
Drawing and editing objects

Working with animation

Animating text and images
Slide transitions

Adding sound and video

Sounds, narration and music
Video requirements

Graphs and tables

Working with graphs
Importing and linking data from Excel to PowerPoint

PowerPoint online

Hyperlinks and action buttons
Putting up a presentation on the web

Printing and Presenting

Printing options
Running a slide show


PowerPoint DO's and DON'T's
Other PowerPoint websites
Workshop evaluation
(for on-site workshop participants only)

Inserting Text
placeholders | insert text box | format text box

The most common way to add text to a slide is to type it directly into any placeholder on the slide. However, if you are using a blank slide (without placeholders) or if you want to enter text outside placeholders, you can use a text box.

Adding text to a placeholder
As soon as you select a slide layout the new slide appears with dummy text (such as "Click to add title") in the placeholders. When you click inside a placeholder, the dummy text disappears, the cursor becomes a blinking line ( | ) and you can start typing.

Adding text to a text box
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  • To add text anywhere on a slide (outside placeholders), click on the Insert menu --> Text Box, or on the text box icon on the drawing toolbar.

  • Click and hold down the left mouse button while you drag the mouse. When l the box is the size you want it, release the mouse button.

  • Click inside the text box and start typing.

Note: if you click outside the text box before typing in it, the box disappears. However, it is still there, but invisible. As this may cause problems later, we suggest that if you 'lose' your text box, undo the box (Click on the Edit menu, then Undo) and start over.

Resizing a text box

  • You can reposition the text box anywhere in the slide by moving the mouse pointer over the gray border until it becomes a four-way arrow (a hand in Macintosh), and then clicking and holding down the mouse button while dragging the box to the desired location.

  • In order to resize the text box proportionally you need to select the box first by click on the four-way arrow (you know that the text box is selected when you see the gray border around it). Then position the pointer over one of the four square "handles" on the text box's corners until the pointer becomes a diagonal, two-directional arrow . Then click and drag the border to resize the box.

  • You can also change just the height or the width of the text box by selecting it and positioning the pointer over the handles on the sides until the pointer becomes a vertical or horizontal two-directional arrow . Then click and drag the border to change the height or width of the text box.

The same technique is used for resizing images. Note: using the side handles to resize an image will distort the image, so use with caution. To preserve the proportions of the image drag the corners of the image as discribed above.

Formatting a text box
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  • If the text box is not already selected, select it by moving the cursor over it until the cursor becomes a four-way arrow and clicking on it until you see the text box border highlighted.

  • Right-click on the text box and select Format Text Box or select Format menu > Text Box. On the Format Text Box dialog you can use the tabs on the top to make your selections.

  • On the Colors and Lines tab you can select a fill color (if you choose a dark fill color it is a good idea to check the Semitransparent box to make your text more visible) and a line color and style for the text box border.

  • On the Text Box tab you can choose a particular vertical alignment for the text, word wrap, automatic resizing or rotation of the text.

For example, the following selections

will have the following effect:

  • You can also rotate a text box: select the text box and click on the rotate icon . Click on green handles and drag as much as you want it to rotate.

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Send mail concerning this page to: varvarak@mail.med.upenn.edu