PowerPoint Basics

Opening PowerPoint
Understanding the screen
Inserting slides

Adding and editing content

Inserting text
Inserting notes, headers and footers
Formatting text and lists

Working with design

Customizing background
Applying and creating templates
Design tips

Working with graphics

Downloading, inserting and editing images
Image Resources for Health & Life Sciences
Drawing and editing objects

Working with animation

Animating text and images
Slide transitions

Adding sound and video

Sounds, narration and music
Video requirements

Graphs and tables

Working with graphs
Importing and linking data from Excel to PowerPoint

PowerPoint online

Hyperlinks and action buttons
Putting up a presentation on the web

Printing and Presenting

Printing options
Running a slide show


PowerPoint DO's and DON'T's
Other PowerPoint websites
Workshop evaluation
(for on-site workshop participants only)

Adding Video

Step 1: Creating
Before you can place a video file in Microsoft PowerPoint, it must be digitally encoded using a video encoder. When encoding video, you must use a compression scheme or codec. Codecs are types of compression schemes. There are many (Sorenson, Real, WindowsMedia). The codec you will use for Microsoft PowerPoint will be Apple Cinepack or just cinepack.

  • After encoding your video, you must make sure the file has a suffix name of .mov or .qt for Windows machines.

If you do not have equipment or software to digitize and compress your media content, Space Planning and Operations Audio Visual staff will provide you with the service.

Step 2: Saving
When saving your files, create a new folder in which to place all of your encoded media files that will be used in the presentation.

Save the PowerPoint file to the same folder.

When traveling to another computer be sure to transfer the entire folder, NOT the PowerPoint file alone, or else the video will not play.

Step 3: Inserting Video into PowerPoint
When you have your video files, you can insert them directly into PowerPoint.

There is nothing complicated about inserting a video file into PowerPoint, as the steps are very similar to those for inserting sound:

  1. Select Insert Menu < Movies and Sounds < Movie from File

  2. Find the movie file in your folder and double-click on it.

For more info:

What is a CODEC?

Visit Microsoft's Microsoft's PowerPoint 2002 support center

See article on Multimedia and PowerPoint at http://www.indezine.com/products/powerpoint/ppmultimedia.html

Contact the Space Planning and Operations Audio Visual staff at 215-898-0514.

Need help? Email me! varvarak@mail.med.upenn.edu