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PowerPoint 2007 Tutorial
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PowerPoint 2007 - Drawing and Editing Objects

Preset Shapes | Custom Shapes | Add Text to a Shape | Editing Custom Shapes

If you are unable to find images or clip art for your presentation, PowerPoint provides the tools to draw your own. You can create simple shapes and objects with the built in drawing tools, choose from the collection of ready-made shapes, combine simple shapes to create more complex ones, draw an object from scratch, and even add text to your drawings. You can also add formatting effects to your shapes, including resizing, rotating, 3D effects such as shadows and beveling, and changing the color of all or part of the shape.


Drawing Preset Shapes

Insert ShapeIn the Insert command tab, the Shapes group contains several categories of shapes, including lines, basic shapes, block arrows, flowchart elements, stars and banners, and callouts.

  • To see PowerPoint's built-in shapes, go to the Insert tab and under the Illustrations group click on the Shapes button to see the list.
  • Click on your desired shape.
  • On the slide, click and drag your mouse to create your shape.
  • Once your shape is in place you can move it around, use the handles to change the size and rotation, and edit it as you would any other object.


Drawing Custom Shapes

To draw your own shapes you can use the freehand drawing tools, Curve, Freeform and Scribble. Curve lets you draw shapes with curves; Freeform lets you draw shapes with both curves and angles; and Scribble lets you draw shapes and lines freehand. You can also combine these tools with other preset shapes (see Editing Images for instructions on grouping objects).

  • From the Insert tab in the Illustrations group click on the Shapes button.
  • Under Lines, the last three (3) options are Curve, Freeform and Scribble.
    Note: You can use the other options to create shapes as well, however these three are the only ones we will cover in this tutorial.

Insert Shape - Freehand

To create a Curve Curve Curve Example
  • Click and release your mouse button on the slide to begin the shape.
  • Drag your mouse to draw. Click to anchor a point around which your curve will form.
  • To finish your drawing, either double-click to leave it as a line, or link the curve by clicking the starting point to create a solid shape.
To create a Freeform shape Freeform Freeform Example
  • Click and release your mouse button to begin the shape.
  • To anchor the endpoints of straight lines, click and release.
  • To draw curves, click and drag.
    Hint: The Freeform tool allows you to draw both straight and curved lines in the same picture.
  • To finish your drawing, either double-click to leave it as a line, or click the starting point to create a solid shape.
To create a Scribble Scribble Scribble
  • Click and drag your mouse to draw a Scribble.
  • Double-click when you are finished drawing or click the starting point to create a solid shape.



You can always edit the anchor points on your shape after you have created it (see below), so don't worry about getting it perfect the first time!


Adding Text to a Shape

Shape with text

Rather than going through the hassle of layering text boxes on top of shapes, you can add text directly to a shape so that it moves, rotates, shrinks and expands when you format the object.

  • First click on the shape to select it.
  • Under the Drawing Tools - Format tab in the Shapes group click on Text Box.
  • Your mouse cursor will change into a text cursor. Click inside the shape and start typing. Your text will automatically be aligned to the center of the image.
Whenever you move your mouse over the text area of the shape your pointer will change to the text cursor to allow you to select and edit your text. Highlight the text and use the options on the Home tab to edit it, or use the WordArt features under the Drawing Tools tab to add 3D effects (see Formatting Text)


Editing Custom Shapes

Drawings in PowerPoint can be formatted just like any other object - you can move them, use the handles to resize and rotate (see the instructions for resizing and formatting text boxes).


Anchors

With custom shapes you have the additional ability to edit anchor points, the key to making sure your drawing is just the way you want.Edit Points

  • Double-click on your drawing to activate the Drawing Tools - Format tab.
  • In the Insert Shape group, click on the Edit Shape button and choose Edit Points.
  • Black points will appear around your shape. You can either click on a point and drag it to stretch or shrink that area of your shape, or you can click on a point and use the line and handles that appear to alter the curve (as in the bottom left of the shape below).

Edit Points

  • Note: More points will appear for a freehand or scribble shape than for a curve as these have more rough points. To create a new point click and drag anywhere on the edge of your shape.

Shape Styles

You can also change the color and outline of a shape, or add 3D effects. You can reach these options either by double-clicking the shape and using the Drawing Tools tab or by using the more condensed Drawing group in the Home tab.

Shape StylesThe Shape Styles group on the Drawing Tools tab provides the tools to customize your shape. Choose a preset style from the Style Gallery, or create your own by using the Shape Fill and Shape Outline menus to pick the color of your shape and border and the Shape Effects menu to add shadow, bevel, and other 3D effects

Home Tab - DrawingThe Drawing group on the Home tab has all the options of the Shape Styles group as well as the Shape gallery and the Arrange menu. To access the Shape Style gallery click on the Quick Styles button.


Pre-3D arrow Post-3D
Use 3D effects to make more interesting shapes!
(3D Preset 10 with Warm Sunset lighting)

Note: For instructions on using the Arrange and Size groups in the Drawing Tools tab, see the tutorial on Editing Images.



Need help? Email me! varvarak@mail.med.upenn.edu
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